Insider tips from Hosts Global for event planners at IMEX America Las Vegas 

IMEX America isn’t just another conference—it’s the gathering place for the best and brightest minds in the meetings and events industry. But let’s be real: navigating the sprawling halls of Mandalay Bay Resort and Casino, making connections, and staying fueled for back-to-back meetings can feel like an Olympic sport. That’s where a little insider knowledge comes in handy.

We’ve pulled together our best local-inspired tips so you can experience IMEX America like a pro (and have a little fun along the way!).

What to Wear: Comfort + Style

Vegas may be flashy, but IMEX is all about business with flair. Think smart casual with comfortable shoes—you’ll be clocking miles between booths and sessions. Layers are key: Mandalay Bay meeting rooms can be chilly while the expo floor runs warm. Bonus tip: bring a stylish tote or backpack that can hold business cards, swag, and a reusable water bottle.

Need more inspiration on planning ahead? Explore our event design & production services to keep your next program polished and seamless.

The IMEX Survival Kit: Las Vegas Edition

Let’s face it—Las Vegas is a desert in disguise, and Mandalay Bay is basically its own city. To thrive at IMEX (and not just survive), you’ll need more than comfy shoes. Here’s your locals-approved Survival Kit:

• Lip Balm with SPF – Dry, cracked lips are never a good look—especially when you’re mid-networking. Bonus if it has zinc or titanium dioxide.
• Sense of Humor – Vegas will throw everything at you: long walks, late nights, and glitter everywhere. Keep your wits sharp, laugh at the chaos, and enjoy the ride—it’s part of the local experience.
• Reusable Water Bottle – Hydrate like a hero while skipping single-use plastics. (Trust us: cracked lips + desert cough = not fun.) It pairs very nicely with a commitment to sustainability.
• Electrolytes (Liquid IV, LMNT, ZipFizz) – Your hydration superpower. Drink one first thing each morning—especially helpful after a night of receptions.
• Immune Boosters (Emergen-C, Airborne) – Keep your immune system on point. Pro tip: tomato juice + pickle juice = instant bounce-back.
• Hand Sanitizer (Touchland is our fave) – Slim, hydrating, and subtly scented. Perfect for all that handshaking.

Shortcuts & Secret Spots

• Avoid the Shuffle: Instead of cutting through the crowded casino, head down the convention corridor—it’s faster and quieter.
• The “Back Hall Hack”: Savvy locals know to use the long back hallway parallel to the main show floor. It’s less crowded and gives you a quick escape route between meetings.
• Recharge Zones: Find a tucked-away spot in the Border Grill lounge or near Citizens Kitchen & Bar for a breather between sessions.

Coffee & Treats Worth the Walk

• Coffee Stop: Skip the long Starbucks lines inside Mandalay Bay. Instead, head to Rí Rá Irish Pub in The Shoppes at Mandalay Place—they serve up strong coffee with shorter waits.

• Sweet Tooth Fix: The gelato counter at Cocolini is a hidden gem.

Between Meetings: Local-Style Recharge

You don’t have to leave Mandalay Bay to enjoy a taste of Vegas flair. Between meetings, sneak away for:

• Shark Reef Aquarium – A quick reset among exotic fish and calm waters.
• Minus5° Ice Bar – Chill out (literally) with a fur coat and frozen cocktail.
• Spa Mandalay – Even a 25-minute massage can work wonders on conference-weary shoulders.
• The Beach at Mandalay Bay – Take a sunshine break, even if you’re not diving in.

Pro-Tips for Getting the Most Out of IMEX

• Schedule Smart: Plan meetings in “neighborhood blocks” of the show floor so you’re not crisscrossing all day.
• Connect, Don’t Collect: Focus on a few meaningful conversations rather than trying to meet everyone.
• Take Notes Immediately: Jot quick takeaways on the back of business cards—you’ll thank yourself later.
• Leave Room for Serendipity: Some of the best connections happen in coffee lines or hallway run-ins.

Meet Your Local Hosts at IMEX 

Want even more insider knowledge? You’ll find it straight from our Las Vegas destination experts on the IMEX floor. Danie Pileri and Marti Winer will both be attending, and as locals, they know firsthand how to navigate the city between busy show days. From favorite morning coffee stops to hidden cocktail spots for unwinding after hours, they’re ready to share their personal recommendations on making the most of your time in Las Vegas.

“Las Vegas is our home, and IMEX is our chance to show you the side of the city that fuels creativity, connection, and fun,” say Marti and Danie. “Stop by to chat with us — we’d love to swap stories, share tips, and help you discover legendary in our city.” 

See You at IMEX 

IMEX America is almost here, and our team can’t wait to welcome you. Stop by Booth E2330 to meet Hosts Global and our worldwide Members. We’ll talk trends, share local insights, and show you how we design, curate, and execute unforgettable group experiences.

Schedule your appointment today.

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