When we received an RFP for a 17-event program just six weeks before the start date, we sprung into immediate action.
Produce a national training meeting that would bring together pharmaceutical sales managers to celebrate the acquisition of a new company and kick off two new drug launches. The program would start as one, bringing both groups together for a one-day educational meeting, and then divide into two different programs that would operate simultaneously.
Because of our previous relationship with the client, we were fully aware what was expected of us and were able to easily bypass the guessing game to achieve exactly what the client wanted.
We were able to easily anticipate the client’s needs by pulling details from past programs, which helped to expedite decision making. We proposed strategic and limited options for each event, knowing the client had strict deadlines to keep things moving forward.
The main client was a seasoned planner whose decision would not rely on our previous relationship. Once awarded the contract, it was vital to be dialed in on the details from the start. We immediately engaged operations to start planning logistics from the pitch. We also initiated daily internal check-ins with weekly strategy calls.
The program was a full-on collaboration among the entire Hosts Las Vegas team — sales, creative services, and operations. Since everyone was well-versed on every aspect of the program, we were able to be flexible and versatile during operations. Best part, anyone could jump in and help wherever needed.
After investing the entire team’s attention on this program and locking all the details into place in such a rapid amount of time, we were able to seamlessly and simultaneously pull off the varied events. Plus, because we worked in tandem with the client from the very beginning, we achieved our client’s vision and surpassed their expectations.
